Privacy Policy

Effective Date: 13th August 2025

Figital Labs LLP (“we,” “our,” or “us”) operates Noted AI an AI-powered feedback analysis platform designed for the hospitality and healthcare industries. This Privacy Policy explains how we collect, use, store, and protect your information when you use our web application and associated services.

Personal information we collect:

When you use Noted AI we may collect the following types of information:

1.1 Account Information

  • Name

  • Email address

  • Noted AI accounts are created and managed by Figital Labs. User credentials are provisioned by Figital Labs and provided to authorized hospital staff upon onboarding.

1.2 Feedback Content

  • Structured and unstructured feedback data in JSON format.

  • Feedback is derived from transcribed conversations between staff members and guests/patients.

  • Voice recordings are temporarily stored on-device and securely transmitted to our servers for transcription. Original recordings are deleted after transcription is complete.

How We Use the Information

We process the collected data to:

  • Transcribe and analyse feedback conversations.

  • Categorise feedback into relevant complaint types and departments.

  • Provide management with dashboards and reports showing recurring issues, NPS scores, guest profiles, and staff coaching opportunities.

We do not use collected data to train AI models.


Data Storage & Retention

  • Data is stored securely in AWS (Mumbai Region).

  • All data is encrypted in transit and at rest.

  • Retention period: 6 months from collection date, after which data is permanently deleted.

  • Users can request deletion of their data by contacting us directly at contact@figitallabs.com.


Data Sharing

We do not sell or share personal data with unrelated third parties. We use trusted third-party service providers for:

  • Cloud hosting – AWS

  • AI processing – OpenAI


User Access & Rights

  • Users can access the Management Dashboard upon receiving credentials from Figital Labs.

  • Users cannot directly modify dashboard data.

  • Data correction requests can be submitted by contacting contact@figitallabs.com.

Security Practices

We implement:

  • Encryption at rest and in transit.

  • Role-based access controls (permissions set by client management).

  • Audit logs for system activity.

    We have not yet undergone a third-party security audit, but follow industry-standard security practices.


Cookies & Tracking

We do not use cookies or tracking technologies for analytics, personalisation, or advertising.

International Availability

Our services are currently available only in India and are not GDPR or HIPAA certified.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated effective date.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Figital Labs LLP

 D-701, Diamond Tower, Somdutt Landmark, Hawa Sadak, Jaipur, Rajasthan, India – 302006
📧 contact@figitallabs.com